Granting a User Permission to Manage Absences

Steps to follow to grant permission

From the main menu, open the platform Settings section.

In the settings menu, click on License Management.

Locate the user you wish to assign permissions to and click on their email address.

This tab allows you to manage the user's access rights.

You will see two types of permissions related to absence management:

1. "Manage all absences":
   Allows the user to manage absences for all employees in the company or on their project (ideal for a superintendent or manager).

1. "Manage my absences":
   Allows the user to manage only their own absences (useful for an employee who wants to report a planned absence).

Typical use cases

1. A Manager may be granted permission to manage the entire team’s Absences.
   

1. An Worker with a Timesheet license may be allowed to manage their own absences, for example, to indicate upcoming time off.
   
   

Adding an Absence for a Company Employee

Record an absence for an employee

From the homepage of the Dreeven platform interface, open the main menu (blue bar) and click on Absences.

Once in the Absence Management interface, use the week selector to choose the desired period.

1. Click the Add button at the top right of the screen
   

1. A selection window will appear — choose the relevant employee
   

1. After selecting the employee, a new window will open where you can:
   - Select the absence date
   - Add an explanatory note

1. Click Save
   

1. A red badge labeled “Absent” will appear on the selected date in the calendar
   

Adding a Second Absence on the Same Day

1. Click Add from the Absences calendar
   

1. Enter a new note
   

1. Click Save to add the second absence
   

Editing or Deleting an Absence

1. Click the “Absent” badge in the calendar to open the absence details
   

1. You can then:
   - Edit the note
   - Delete the absence

Important note: The absence date cannot be changed once the entry is saved. If the date is incorrect, delete the absence and create a new one.

Viewing Absences in the Dispatch Interface

Viewing an Absence

1. When an employee is marked absent for a day, a red calendar icon with a cross appears in the Dispatch interface on the corresponding date
   
2. By clicking this icon, the dispatcher can view the absence details
   

Conflict Warning with Assigned Shifts

1. If an absent employee is still assigned to a shift, a red alert will appear at the top of that shift block, indicating a discrepancy in the number of available workers.
   
2. This helps the dispatcher quickly identify and resolve conflicts related to Absences.
   

Importing Assignments When Creating a Daily Report

Absence Display in the Report

1. If an employee included in an assignment block is absent that day, the absence will be automatically displayed in the report.
   
2. A red calendar icon with a cross will appear next to their name, indicating their absence.
   

Viewing Absence Details

1. By clicking the red calendar icon, you can view the absence details
   

Viewing Absences in a Daily Report

Absences Section

1. A new section named Absences appears in the team members area
   
2. Only employees who are absent on the selected day will be listed
   
3. This section is available in both report modes
   

Adding an Absence from the Report

1. If you have permission to manage Absences, an Add button will appear on the right side of the Absences section.
   
2. By clicking this button, you can directly record a new absence from the Daily Report.
   

Editing or Deleting an Absence

1. Click on the employee’s row in the Absences section to open the absence management form.
   
2. You can then:
   - Edit the note
   - Delete the absence, if needed